Formal Letter Writing: Official or Formal Letters are very important from the perspective of upcoming West Bengal Civil Service Exams, West Bengal School Service Commission exams, West Bengal Primary Tet, and Madhyamik Pariksha.
So, first, go through the specimen copies written below and try to grasp the rules of how to write formal or official letters. Then we will discuss the process or rules of writing this type of letter in detail.
Formal Letter Sample 1
1. Application to your Headmaster for a leave of absence.
To
The headmaster
School name
Address of school
Sub: application for leave absence
Respected sir,
With due respect, wish to state that I could not attend school from 5th January to 10th January on account of my illness. I had been suffering from a fever for those 5 days. Now I am fit and healthy. A medical certificate from my doctor is attached herewith.
Therefore, I request you to kindly grant me a leave of absence for those days only.
Yours faithfully,
Your full name, Class: Roll No:
Formal Letter Sample 2
2. Application to your Headmaster for early leave.
To
The Headmaster
School name
Sub: Application for early leave
Address of school
Respected sir,
I beg most respectfully to state that I feel feverish and headache after the 1st period. I am unable to sit in the class any longer.
Therefore, I request you to kindly allow me to go home now.
Yours faithfully,
Your full name, Class: Roll No:
Formal Letter Sample 3
3. Application to your Headmaster for a transfer certificate
To
The Headmaster
School name
Address of school
Subject: Application for transfer certificate
Respected Sir,
Most humbly, I wish to state that I am a student of class: vii of your school. My name is …………… My father is a Police officer of the West Bengal Government. Now, he has been transferred from this area to Delhi. In this situation, our family will have to shift to Delhi. So I need a transfer certificate.
Therefore, I request you to kindly issue a transfer certificate in favour of me and oblige me thereby.
Thanking you,
Yours faithfully,
Your full name, Class: Roll No:
Rules of Writing
So, to write a formal or official letter, we need:-
An addressee to whom we are going to write the letter. It is written at the left corner of your page as shown in the specimens.
Then we need to greet him/ her. So it is recommended to write “Respected Sir/Madam “. If you are sure about the gender of the addressee, you can write accordingly. It is called Salutation.
Next comes the body of the letter, where one writes the subject or information about which he/she is going to write the letter.
After that, you should write the Subscription. Here, you write “Yours faithfully” or “Yours ever” etc.
The signature is done in full under the subscription.
After that, you should write the full address of the Addressee / the Organization / the Office.
So, these are the six important rules which have to follow to write an official letter or formal letter.
Besides, want to know more about essay writing in English?
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